Website Privacy Statement

Affpuddle and Turnerspuddle Parish Council sponsor this website and is committed to protecting the privacy of personal information in the Contact Form and carried on the public pages of this website in compliance with the Data Protection Act (1998), EU Cookie Law (2011) and the General Data Protection Regulation (2018). A General Privacy Notice is available under the Council Notices tab and Data Protection Policies and Procedures under the Council Policies and Procedures tab.

The website Contact Form

Who collects personal data?

The webmaster is the administrator of this site and is the Data Processor to whom the form is sent.

What data is collected by the Contact Form?

The only personal information requested by the form is the sender’s name and email address in order to be able to respond to the sender.

Will it be shared with anyone else?

Yes but only if to satisfy the enquiry. If it needs to be sent as an email or in hard copy to another trusted person the sender’s authority will first be sought.

How will the Contact Form be used?

It will remain in electronic form but may be converted into hard copy but only if necessary for the purpose of dealing with the enquiry.

How long will it be used?

As soon as the enquiry is satisfied the forms held by the Website Administrator in electronic or hard copy will be destroyed.

What rights does the sender have?

The sender has the right to have personal information held by the Website Administrator altered or erased at any time.

Personal information displayed on the public pages of the website by contributors

Personal contact information (address, telephone number(s) and email address) is most at risk and needs very careful consideration before being placed on the website. Name and identifying photographs also bear some risk in association with the name of the website and the places mentioned on the site and should also be considered as personal information for data control purposes.

Is personal information displayed on the website held by anyone else?

Yes –  hard copy of the request to display information will be held on file by the Website Administrator as consent to display it. It will be held by the Website Administrator at his/her residence in a private and secure container.

Can someone else put my personal information on the website?

Yes – Representatives of organizations may forward the details of other people for inclusion on the website but must first seek their consent and provide assurance to the Website Administrator that consent has been given. This includes provision of personal information contained in linked documents (minutes, reports and newsletters etc). That consent will also be held in hard copy in the same file as above.

Can the personal information be altered?

Contributors and representatives have the right to access the information held by the Website Administrator at any time by appointment and to withdraw that information from file and from the website at anytime. They are responsible for keeping the Website Administrator updated with that information.

Concerned about linked websites collecting personal information?

Websites that require you to register with personal information collect and use that information according to their own privacy statements. We DO NOT collect personal information by this means and by continuing to use this website you are free of that fear.

This website may however contain links to other websites. They are provided for your convenience, but we do not review, control, or monitor the privacy practices of web sites operated by others. We are not responsible for the performance of websites operated by others or for your dealings with them. Therefore, whenever you leave this site we recommend that you review each website’s privacy practices and draw your own conclusions regarding their adequacy.

What are cookies?

In order to transfer information small lines of text called “cookies” are in common use throughout the internet and the law requires that you are given the opportunity to block or delete them before you enter a website.

When you use a browser to search the internet and you land on a website an introductory cookie is sent to and set by your browser to identify your computer by its internet address and to enable your search. It is not a program but it is a small line of text stored on your computer’s hard drive for the period of visiting the site. It cannot access the hard drive, so it cannot read other information saved on the hard drive, or get your personal information (e-mail address etc). Other cookies follow if on other sites you want to login with personal information to purchase something, go on a mailing list or provide information to the authorities etc.

Cookies only contain and transfer to the server as much information as you disclose to the website. We do not require you to login or provide any personal details by any means in order to visit and search this site. Therefore no personal information is transferred by this means. Cookies are not attached to the Contact Form which is sent as an email only to the Website Administrator of this site.

If you are still concerned and wish to block or delete cookies then follow the instructions in the tools/customisation section of your browser and also check the internet security section of your hard drive.

Read how to change cookie settings on a PC or MAC for the most common browsers

Please be aware that by blocking “all” cookies the performance of your browser when searching this and other websites may well deteriorate. “First Party” cookies are pertinent to this website and aid its use. “Third Party” cookies are relevant to other websites obtainable from this website and will not affect the use of this website but may have some impact on their use.

If you are concerned about the website hosting server and wish to check the Privacy Statement as a visitor to a WordPress hosted site such as this one please use the link in the banner at the bottom of this site – otherwise click on “Close and Accept” (recommended).

What happens if the privacy statement changes?

This Privacy Statement was last revised on 11 May 2018 and may be changed at any time but only for good reason. You are encouraged to read this Privacy Statement regularly. If it is decided to make a significant change to this Privacy Statement, a notice will be posted on the homepage of this website for a period of time after the change is made.

How can you complain if necessary?

If it is felt that at any time there is evidence of breach of this Statement the Website Administrator must be notified immediately using this website Contact Form. If this draws no response please contact the Parish Council before taking matters in extreme to the Information Commissioners Office (ICO) by way of their website.

How to contact the Website Administrator and Data Processor

If you have any questions or comments about this Privacy Statement, please use the form in the Contact section on this website to get in touch with the Website Administrator (and Data Processor) Campbell de Burgh at 29 Briantspuddle, DT2 7HT or contact any member of the Parish Council.